Welcome to Virtual Event Site. The Virtual Event Site website (the “Site”) is comprised of various web pages operated by Virtual Event Site (“VES”). Virtual Event Site is offered to you conditioned on your acceptance without modification of the terms, conditions, and notices contained herein (the “Terms”). Your use of Virtual Event Site constitutes your agreement to all such Terms. Please read these terms carefully, and keep a copy of them for your reference.
Virtual Event Site is a Virtual Event Platform Site.
The Virtual Environment Platform includes the features and functionality applicable to the Virtual Environment Platform as ordered by the client, including the hosting, operation and maintenance of the Virtual Environment Platform and the provision to registered end users with web-access to the Virtual Environment Platform.
Visiting Virtual Event Site or sending emails to VES constitutes electronic communications. You consent to receive electronic communications and you agree that all agreements, notices, disclosures and other communications that we provide to you electronically, via email and on the Site, satisfy any legal requirement that such communications be in writing.
If you use this site, you are responsible for maintaining the confidentiality of your account and password and for restricting access to your computer, and you agree to accept responsibility for all activities that occur under your account or password. You may not assign or otherwise transfer your account to any other person or entity. You acknowledge that VES is not responsible for third party access to your account that results from theft or misappropriation of your account. VES and its associates reserve the right to refuse or cancel service, terminate accounts, or remove or edit content in our sole discretion.
Children Under Thirteen
VES does not knowingly collect, either online or offline, personal information from persons under the age of thirteen. If you are under 18, you may use Virtual Event Site only with permission of a parent or guardian.
Links to Third Party Sites/Third Party Services
Virtual Event Site may contain links to other websites (“Linked Sites”). The Linked Sites are not under the control of VES and VES is not responsible for the contents of any Linked Site, including without limitation any link contained in a Linked Site, or any changes or updates to a Linked Site. VES is providing these links to you only as a convenience, and the inclusion of any link does not imply endorsement by VES of the site or any association with its operators.
Certain services made available via Virtual Event Site are delivered by third party sites and organizations. By using any product, service or functionality originating from the Virtual Event Site domain, you hereby acknowledge and consent that VES may share such information and data with any third party with whom VES has a contractual relationship to provide the requested product, service or functionality on behalf of Virtual Event Site users and customers.
No Unlawful or Prohibited Use/Intellectual Property
All content included as part of the Service, such as text, graphics, logos, images, as well as the compilation thereof, and any software used on the Site, is the property of VES or its suppliers and protected by copyright and other laws that protect intellectual property and proprietary rights. You agree to observe and abide by all copyright and other proprietary notices, legends or other restrictions contained in any such content and will not make any changes thereto.
You will not modify, publish, transmit, reverse engineer, participate in the transfer or sale, create derivative works, or in any way exploit any of the content, in whole or in part, found on the Site. VES content is not for resale. Your use of the Site does not entitle you to make any unauthorized use of any protected content, and in particular you will not delete or alter any proprietary rights or attribution notices in any content. You will use protected content solely for your personal use, and will make no other use of the content without the express written permission of VES and the copyright owner. You agree that you do not acquire any ownership rights in any protected content. We do not grant you any licenses, express or implied, to the intellectual property of VES or our licensors except as expressly authorized by these Terms.
Use of Communication Services
The Site may contain bulletin board services, chat areas, news groups, forums, communities, personal web pages, calendars, and/or other message or communication facilities designed to enable you to communicate with the public at large or with a group (collectively, “Communication Services”). You agree to use the Communication Services only to post, send and receive messages and material that are proper and related to the particular Communication Service.
By way of example, and not as a limitation, you agree that when using a Communication Service, you will not: defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy and publicity) of others; publish, post, upload, distribute or disseminate any inappropriate, profane, defamatory, infringing, obscene, indecent or unlawful topic, name, material or information; upload files that contain software or other material protected by intellectual property laws (or by rights of privacy of publicity) unless you own or control the rights thereto or have received all necessary consents; upload files that contain viruses, corrupted files, or any other similar software or programs that may damage the operation of another’s computer; advertise or offer to sell or buy any goods or services for any business purpose, unless such Communication Service specifically allows such messages; conduct or forward surveys, contests, pyramid schemes or chain letters; download any file posted by another user of a Communication Service that you know, or reasonably should know, cannot be legally distributed in such manner; falsify or delete any author attributions, legal or other proper notices or proprietary designations or labels of the origin or source of software or other material contained in a file that is uploaded; restrict or inhibit any other user from using and enjoying the Communication Services; violate any code of conduct or other guidelines which may be applicable for any particular Communication Service; harvest or otherwise collect information about others, including e-mail addresses, without their consent; violate any applicable laws or regulations.
VES has no obligation to monitor the Communication Services. However, VES reserves the right to review materials posted to a Communication Service and to remove any materials in its sole discretion. VES reserves the right to terminate your access to any or all of the Communication Services at any time without notice for any reason whatsoever.
VES reserves the right at all times to disclose any information as necessary to satisfy any applicable law, regulation, legal process or governmental request, or to edit, refuse to post or to remove any information or materials, in whole or in part, in VES’s sole discretion.
Always use caution when giving out any personally identifying information about yourself or your children in any Communication Service. VES does not control or endorse the content, messages or information found in any Communication Service and, therefore, VES specifically disclaims any liability with regard to the Communication Services and any actions resulting from your participation in any Communication Service. Managers and hosts are not authorized VES spokespersons, and their views do not necessarily reflect those of VES.
Materials uploaded to a Communication Service may be subject to posted limitations on usage, reproduction and/or dissemination. You are responsible for adhering to such limitations if you upload the materials.
Materials Provided to Virtual Event Site or Posted on Any VES Web Page
VES does not claim ownership of the materials you provide to Virtual Event Site (including feedback and suggestions) or post, upload, input or submit to any VES Site or our associated services (collectively “Submissions”). However, by posting, uploading, inputting, providing or submitting your Submission you are granting VES, our affiliated companies and necessary sublicensees permission to use your Submission in connection with the operation of their Internet businesses including, without limitation, the rights to: copy, distribute, transmit, publicly display, publicly perform, reproduce, edit, translate and reformat your Submission; and to publish your name in connection with your Submission.
No compensation will be paid with respect to the use of your Submission, as provided herein. VES is under no obligation to post or use any Submission you may provide and may remove any Submission at any time in VES’s sole discretion.
By posting, uploading, inputting, providing or submitting your Submission you warrant and represent that you own or otherwise control all of the rights to your Submission as described in this section including, without limitation, all the rights necessary for you to provide, post, upload, input or submit the Submissions.
Third Party Accounts
You will be able to connect your VES account to third party accounts. By connecting your VES account to your third party account, you acknowledge and agree that you are consenting to the continuous release of information about you to others (in accordance with your privacy settings on those third party sites). If you do not want information about you to be shared in this manner, do not use this feature.
The Service is controlled, operated and administered by VES from our offices within the USA. If you access the Service from a location outside the USA, you are responsible for compliance with all local laws. You agree that you will not use the VES Content accessed through Virtual Event Site in any country or in any manner prohibited by any applicable laws, restrictions or regulations.
You agree to indemnify, defend and hold harmless VES, its officers, directors, employees, agents and third parties, for any losses, costs, liabilities and expenses (including reasonable attorney’s fees) relating to or arising out of your use of or inability to use the Site or services, any user postings made by you, your violation of any terms of this Agreement or your violation of any rights of a third party, or your violation of any applicable laws, rules or regulations. VES reserves the right, at its own cost, to assume the exclusive defense and control of any matter otherwise subject to indemnification by you, in which event you will fully cooperate with VES in asserting any available defenses.
In the event the parties are not able to resolve any dispute between them arising out of or concerning these Terms and Conditions, or any provisions hereof, whether in contract, tort, or otherwise at law or in equity for damages or any other relief, then such dispute shall be resolved only by final and binding arbitration pursuant to the Federal Arbitration Act, conducted by a single neutral arbitrator and administered by the American Arbitration Association, or a similar arbitration service selected by the parties, in a location mutually agreed upon by the parties. The arbitrator’s award shall be final, and judgment may be entered upon it in any court having jurisdiction. In the event that any legal or equitable action, proceeding or arbitration arises out of or concerns these Terms and Conditions, the prevailing party shall be entitled to recover its costs and reasonable attorney’s fees. The parties agree to arbitrate all disputes and claims in regards to these Terms and Conditions or any disputes arising as a result of these Terms and Conditions, whether directly or indirectly, including Tort claims that are a result of these Terms and Conditions. The parties agree that the Federal Arbitration Act governs the interpretation and enforcement of this provision. The entire dispute, including the scope and enforceability of this arbitration provision shall be determined by the Arbitrator. This arbitration provision shall survive the termination of these Terms and Conditions.
Class Action Waiver
Any arbitration under these Terms and Conditions will take place on an individual basis; class arbitrations and class/representative/collective actions are not permitted. THE PARTIES AGREE THAT A PARTY MAY BRING CLAIMS AGAINST THE OTHER ONLY IN EACH’S INDIVIDUAL CAPACITY, AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PUTATIVE CLASS, COLLECTIVE AND/ OR REPRESENTATIVE PROCEEDING, SUCH AS IN THE FORM OF A PRIVATE ATTORNEY GENERAL ACTION AGAINST THE OTHER. Further, unless both you and VES agree otherwise, the arbitrator may not consolidate more than one person’s claims, and may not otherwise preside over any form of a representative or class proceeding.
THE INFORMATION, SOFTWARE, PRODUCTS, AND SERVICES INCLUDED IN OR AVAILABLE THROUGH THE SITE MAY INCLUDE INACCURACIES OR TYPOGRAPHICAL ERRORS. CHANGES ARE PERIODICALLY ADDED TO THE INFORMATION HEREIN. VIRTUAL EVENT SITE AND/OR ITS SUPPLIERS MAY MAKE IMPROVEMENTS AND/OR CHANGES IN THE SITE AT ANY TIME.
VIRTUAL EVENT SITE AND/OR ITS SUPPLIERS MAKE NO REPRESENTATIONS ABOUT THE SUITABILITY, RELIABILITY, AVAILABILITY, TIMELINESS, AND ACCURACY OF THE INFORMATION, SOFTWARE, PRODUCTS, SERVICES AND RELATED GRAPHICS CONTAINED ON THE SITE FOR ANY PURPOSE. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, ALL SUCH INFORMATION, SOFTWARE, PRODUCTS, SERVICES AND RELATED GRAPHICS ARE PROVIDED “AS IS” WITHOUT WARRANTY OR CONDITION OF ANY KIND. VIRTUAL EVENT SITE AND/OR ITS SUPPLIERS HEREBY DISCLAIM ALL WARRANTIES AND CONDITIONS WITH REGARD TO THIS INFORMATION, SOFTWARE, PRODUCTS, SERVICES AND RELATED GRAPHICS, INCLUDING ALL IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON-INFRINGEMENT.
VES reserves the right, in its sole discretion, to terminate your access to the Site and the related services or any portion thereof at any time, without notice. To the maximum extent permitted by law, this agreement is governed by the laws of the State of Illinois and you hereby consent to the exclusive jurisdiction and venue of courts in Illinois in all disputes arising out of or relating to the use of the Site. Use of the Site is unauthorized in any jurisdiction that does not give effect to all provisions of these Terms, including, without limitation, this section.
You agree that no joint venture, partnership, employment, or agency relationship exists between you and VES as a result of this agreement or use of the Site. VES’s performance of this agreement is subject to existing laws and legal process, and nothing contained in this agreement is in derogation of VES’s right to comply with governmental, court and law enforcement requests or requirements relating to your use of the Site or information provided to or gathered by VES with respect to such use. If any part of this agreement is determined to be invalid or unenforceable pursuant to applicable law including, but not limited to, the warranty disclaimers and liability limitations set forth above, then the invalid or unenforceable provision will be deemed superseded by a valid, enforceable provision that most closely matches the intent of the original provision and the remainder of the agreement shall continue in effect.
Unless otherwise specified herein, this agreement constitutes the entire agreement between the user and VES with respect to the Site and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral or written, between the user and VES with respect to the Site. A printed version of this agreement and of any notice given in electronic form shall be admissible in judicial or administrative proceedings based upon or relating to this agreement to the same extent and subject to the same conditions as other business documents and records originally generated and maintained in printed form. It is the express wish to the parties that this agreement and all related documents be written in English.
Changes to Terms
VES reserves the right, in its sole discretion, to change the Terms under which Virtual Event Site is offered. The most current version of the Terms will supersede all previous versions. VES encourages you to periodically review the Terms to stay informed of our updates.
VES welcomes your questions or comments regarding the Terms:
CAREFULLY BEFORE USING THIS WEBSITE OR APPLICATION
This Policy may have been amended since the last time you used the Services.
Effective Date: August 28, 2020
Sound Investments A/V Department, Ltd., d/b/a Virtual Event Site, or any of our parents, subsidiaries, or affiliates, are collectively referred to in this Policy as “VES”, or “we,” “us,” or a similar. We own and operate the virtualeventsite.com website, and related subdomains, websites, mobile sites, applications, content, and products and services (the “Services”).
You consent to our collection, use, sharing, and transfer of your personal information as described in this Policy by submitting your personal information to us. You may withdraw your consent at any time by contacting us, although this does not affect any personal information we previously collected from or about you.
If you do not agree with the terms of this Policy, or do not consent to our collection, use, sharing, or transfer of your personal information as described in this Policy, you may not use the Services, and you should not submit any personal information to us.
What Does this Policy Cover?
This Policy applies to all users of the Services.
As used in this Policy, “personal information” means any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
This Policy does not:
Apply to any of our websites, mobile sites, applications, and products and services that expressly have their own separate privacy policies.
Apply to information you choose to communicate during recorded events, or to post about yourself (such as your image and other information you post to your profile, on chat boards, or using social media features available in the Services).
Cover any information which does not directly identify you, or which cannot be used indirectly with other information to identify you, such as anonymized or aggregated demographic information. When we anonymized information, we can use it and share it with third parties for any purpose in our sole discretion.
Cover any ideas, suggestions, or comments you submit to or about the Service, which information we may use for any purposes in our sole discretion.
Only if you consent may we collect, use, or share your personal information in other ways than as described in this Policy.
What Personal Information Do We Collect?
We collect the following personal information:
Personal identification information (name, email address, address, phone number, your company name, and your image).
Account information (user name, password, security questions).
We collect information you choose to communicate during recorded events, or to post about yourself (such as your image and other information you post to your profile, on chat boards, or using social media features available in the Services). However, you should be aware this Policy does not apply to information you provide in this manner.
In addition, our clients (or their representatives) who use our Services (such as to host events you attend) may configure our information collection forms (or ask us to do the same) in order to collect other information (in addition to that described herein). This information may vary from client to client or event to event, and thus may not be expressly listed or described in this Policy, but will be described within the applicable information collection form. Any personal information that is collected from you which is responsive to such requests, we will treat as personal information under this Policy.
How Do We Collect Your Personal Information?
You directly provide us with most of the data we collect. We collect data and process data when:
You register to attend an event.
You set up your personal profile and other features for an event.
You choose to communicate during recorded events, or to post about yourself (such as your image and other information you post to your profile, on chat boards, or using social media features available in the Services). However, you should be aware this Policy does not apply to information you provide in this manner.
You correspond with us through email, chat, or other means of communication.
If you are using the Services as an administrator on behalf of an event organizer, we collect your personal information when you create and use your account.
How Do We Use Your Personal Information?
We use the personal information we collect from and about you for the purposes set forth below. We collect your personal information so that we can:
Allow you to register for an online event or other Service.
Enable you to participate in online events or other Services using the features available in the event or such Services (such as chat, video meeting rooms, and social media features).
Email you (or communicate with you via chat or other means) about events you have registered for, or to respond to your inquiries or comments.
Comply with legal, regulatory, or contractual requirements.
Detect and prevent fraud and abuse in order to protect your and our security.
To upgrade, improve, and develop our products and services.
If you are using the Services as an administrator on behalf of an event organizer, we use your personal information to allow you to manage the account.
How Do We Share Your Personal Information?
We share your personal information only as follows:
Information you make available: Your username is available for other users to see. Other users can also see or hear other personal information you choose to disclose during recorded events, or make available for display, such as you name, image, information you post to your profile, and information you post on chat boards or using social media features available in the Services. This Policy does not apply to information provided in this manner.
Information we collect for event organizers: The event organizers determine what information we collect from you in connection with the events you attend. We share the information that we collect from you with the event organizers whose events you attend. This includes information you provide when registering for an event (such as name, email address, address, phone number, your company name), and information we collect using cookies, pixel tags, and similar technologies. When we transfer your personal information to the event organizers for whom we collected it, their use of your information is governed by their privacy policies, not this Policy. If you are using the Services as an administrator on behalf of an event organizer, we share your information with the event organizer, and as described in this Policy.
Third-party service providers: We employ other companies and individuals to perform functions on our behalf. Examples include hosting the Services, analyzing data, providing marketing assistance, providing search results and links (including paid listings and links), transmitting content, and providing customer service. These third-party service providers have access to personal information needed to perform their functions, but may not use it for other purposes.
Protection of us and others: We release account and other personal information when we believe release is appropriate to comply with the law; enforce or apply our account and other agreements with you; or protect the rights, property, or safety of VES, our users, or others. This includes exchanging information with other companies and organizations for fraud protection and credit risk reduction.
How Do We Safeguard Your Personal Information?
We securely store your personal information on our hosting provider’s servers, including servers in Canada.
We maintain physical, electronic, and procedural safeguards in connection with the collection, storage, and disclosure of personal information. Our security procedures mean that we may occasionally request proof of identity before we disclose personal information to you.
We also require by contract (other than in an emergency situations) that third party services providers acting on our behalf or with whom we share your personal information also undertake to provide such security and confidentiality measures in accordance with industry standards.
It is important for you to protect against unauthorized access to your password and to your computers, devices, and applications. Be sure to sign off when finished using a shared computer.
How Do We Retain and Delete Your Personal Information?
We retain your personal information for as long as is necessary for the purpose for which it is collected, including legitimate business reasons, and legal and regulatory requirements. Once this time period has expired, we will delete your personal information. Generally, we keep information associated with a particular event until the event organizer instructs us to delete the information from the Services.
You may delete your personal information (and, if applicable, your account) at any time on your profile page in the Services.
We may retain certain personal information if necessary for our legitimate business interests, such as:
Information which is not personally-identifiable data, or which has been rendered non-personally identifiable by anonymization, which we will use internally or in the aggregate.
As required pursuant to our agreements with event organizers.
If your account has an outstanding balance.
If there is an unresolved claim or dispute.
To prevent you from registering for future events if, for example, we terminate your access because of security incidents or other violations of our policies.
What Are Your Rights?
You are entitled to the following:
The right to access. You have the right to request copies of your personal information. We may charge you a small fee for this service.
The right to rectification. You have the right to request that we correct any personal information you believe is inaccurate. You also have the right to request us to complete personal information you believe is incomplete.
The right to erasure. You have the right to request that we erase your personal information, under certain conditions.
The right to restrict processing. You have the right to request that we restrict the processing of your personal information, under certain conditions.
The right to object to processing. You have the right to object to our processing of your personal information, under certain conditions.
The right to data portability. You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request pertaining to any of the above, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at email@example.com.
What are Cookies?
A cookie is a small text file placed on your computer or mobile device. We use both session ID cookies and persistent cookies. A session ID cookie expires when you close your browser. We use session cookies to maintain session state and user identity. A persistent cookie remains on your hard drive for an extended period of time. We use persistent cookies and content to help remember your preferences and improve your experience.
unique device identifier
associated identifying and usage information from your mobile phone, laptop, or other device, and other device information that you give us consent to access
How to Manage Cookies?
What Rights Do California Residents Have?
If you are a California resident, you may have the right, consistent with this Policy and applicable laws, to request:
Certain information about our collection, use, sale, or disclosure of your personal information.
Access to or deletion of your personal information collected or maintained by us.
To opt-out of the sale of your personal information.
To exercise one of the above rights related to your personal information, please contact us at firstname.lastname@example.org. We will not discriminate against you for exercising these rights, and will continue to make the Services available to the extent we are able to without the use of your personal information.
Our policy is to not share your personal information with other parties for direct marketing use unless you agree that we can do so, or as provided for in this Policy. If you wish to opt-out from any sharing contact us at email@example.com.
We are required to alert you how our websites react to Do Not Track signals. Some browsers support a “Do Not Track” feature, which is intended to be a signal to websites that you do not wish to be tracked across different websites you visit. The Services do not currently change the way they operate based upon detection of a Do Not Track or similar signal.
Do We Transfer Your Personal Information to Other Countries?
Some of the uses and disclosures mentioned in this Policy may involve the transfer and processing of your personal information to and in various countries that may have different levels of privacy protection than your country. By using the Services, or any other of our products and services, you consent to such transfers and processing, including in and to the United States and Canada.
How Do We Protect Children?
We do not wish to receive any data from or about children. We encourage parents and guardians to monitor and supervise all Internet usage by children. No information should be submitted to, or posted at, the Services by visitors under 18 years of age without the consent of a parent or guardian.
How Do We Update Our Policy?
We regularly review this Policy and we place any updates on this web page, and update the effective date set forth at the top of this Policy. We encourage you to check the effective date of this Policy whenever you visit the Services to see if it has been updated since your last visit. By using Services after such after we post any updates, you consent to the updates of this Policy.
How Can You Contact Us?
If you have questions or complaints regarding our Policy or practices, please contact us at firstname.lastname@example.org, or 1438 W. Kinzie, Chicago IL, 60642. We will respond to your questions and complaints about our processing of your personal information. If you are not satisfied with our response, depending on where you are located you can contact a supervisory authority or your state’s attorney general.